Information for all users of the directory

• Where does the directory get its information?
• Who is included in the directory?
• What information is available in the directory?
• Are there any restrictions on the use of directory information?

Information for members of the Samford community

• What if I can't log in?
• How do I change my directory information?
• How do I hide directory information?
• What has Samford designated as "directory" information under FERPA?

Where does the directory get its information?

The Samford directory is derived directly from information located in the Banner administrative system and thus is the information officially on record for each individual. Directory updates from Banner are performed once each day. Photos are derived directly from the campus ID system, and are updated real time.

Who is included in the directory?

The directory contains all current employees and students.

What information is available in the directory?

The following table details the items that are available in the directory. "Public" information is displayed in response to all search requests. "Samford" information is displayed only to members of the Samford community who have logged in prior to performing a search. No information will be displayed for any student who has opted to remove his/her name from the directory (unless that person is also a non-student employee of Samford).
TOP

	Employee Listings		Student Listings
	Public	Samford	Public	Samford
Name
Photo
Role ('Employee' and/or 'Student')
Job Title
Department
College
Major
Classification
Office Location
Office Telephone
Fax Number
E-mail Address
SU Box Number
Residence Hall Address
Residence Hall Telephone
Local Address
Local Telephone
Home Address
Home Telephone

Legend:		Item will display
		Item will display if the individual has allowed it to be displayed
		Item will not be displayed
		Item is not applicable to the individual's role

Are there any restrictions on the use of directory information?

This directory is provided solely to aid in communicating to members of the Samford community. The directory is not to be used to harvest information for mailing lists or other activities which would be considered a violation of the privacy rights of the individuals listed in the directory.
TOP

What if I can't login?

Members of the Samford community can login using their Samford issued user name and password. If you are having difficulty logging in, contact the Service Desk at 726-2662 for assistance.
TOP

How do I change my directory information?

Information in the directory can be categorized as institutional or personal. Institutional information includes items such as office location for employees or residence hall assignment for students. Institutional information can only be changed by the office responsible for the information. Personal information, such as home address, is under individual control and can be modified from the appropriate self-service web pages accessed through the Samford Portal.
TOP

How do I hide directory information?

Each individual has the right to manage which personal items are available for viewing in the directory except that certain institutional information for employees is always available. Display options can be managed from the appropriate self-service web pages accessed through the Samford Portal.
TOP

What has Samford designated as "directory" information under FERPA?

Under the guidelines established by the Family Educational Rights and Privacy Act (FERPA), Samford has designated the following as directory information: student name, address, telephone number, e-mail address, date and place of birth, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, honors, degrees and awards received, most recent previous school attended, and photograph. This information can be included in the directory without the explicit consent of the student. Students may opt to hide information from the directory as described previously.
TOP

Technology Services
Samford University