Event Planning

2015 Summer Camps and Conferences

Maintained by:
Office of Event Management & Space Utilization
800 Lakeshore Drive, Birmingham, AL 35229
205-726-2107 (fax)

Summer Day Camp/Conference Registration Form

Fields with asterisk(*) are required fields.

General Information
Contact Information
Organization Information

If your organization is a non profit with 501(c)(3) status, please provide your EIN .
NOTE: If no EIN is provided it is assumed this is a for profit organization.

Sponsorship Information - Choose One

If applicable, please provide the department index code .

Dates, Check-In, and Attendees
+ Campers/ Conference Attendees: 
= Total Estimate of Attendees 

Meal Request (Dining Services)
*Date of First Meal:
*First Meal:
*Date of Last Meal:
*Last Meal:

*Will all meals in this period be eaten in the cafeteria?   Yes No
If not*, where will your meals be eaten?

If you are planning to utilize the University Cafeteria, when are your meals scheduled to begin and end each day?”

*Are any special meals required (i.e., vegetarian, vegan)?   Yes No
If yes*, please provide details:

Meal cards will be assigned to groups with more than one hundred participants who will be eating on campus for multiple meals. There will be a $1.00 fee charged to the camp for each meal card not returned.

*How many meal cards will your group need?

Parking Request

*Number of personal vehicles and/or buses:

*Do you have any additional equipment such as trailers, RVs, box trucks, etc. that you will bring on campus?   Yes   No

If Yes*, please list additional equipment:

The PDF parking pass will be provided to camp leadership before the start of camp. The parking pass is required to be passed out during or before camp check-in and placed on the front left dashboard of each vehicle. If a camp visitor receives a parking citation while on campus, please inform the visitor to follow the instructions located on the back of the citation.

Signage Request

*Desired message on signs:

I understand that this is a University required service and fee and that I will be charged a $25 fee for signage to designated parking areas. Handmade signs are not an available option.

Professional parking and directional signs are required for your event. The signage fee for creation, lamination, placement and pickup of signs is $25.00, which should be provided to the Office of Transportation Services. Transportation Services will place your signs on campus to direct guests to your camp / conference check-in location. Your desired message should be the name of your event up to 20 characters.

*Signature:  *Date: .

Form Submission

Please note that pressing the SUBMIT button does the following:

  • Prevents you from making further edits to this form.
  • Sends the form to the office of Event Management & Space Utilization to share with all responsible parties and departments.
  • Signifies that you have read and understand all information provided in this form.

Warning Alert.

Before submitting your detail registration information, make sure that the information under each tab have been filled out. Fields with asterisk(*) are required fields.